How I look after your information

Who I am

Embedded Talent Partner is run by Lorraine Wintle, a sole trader based in Gloucestershire. I'm responsible for the personal information described in this policy. You can contact me at lorraine@embeddedtalentpartner.co.uk or on 07891 024689.

This website

This website doesn't use cookies, analytics or tracking, and it doesn't load anything from third parties. Like any website, it is hosted by a web hosting provider (Porkbun), whose servers may briefly log technical information such as your IP address to keep the site running securely.

Information I collect

• Enquiries: if you email or call me, I'll have your name, contact details and anything you choose to tell me.
• Clients: contact details for the people I work with at client businesses, and the information needed to agree and deliver our work together, including invoicing.
• Candidates: when I recruit for a client, I handle candidates' CVs, contact details and information shared during the recruitment process.

Recruiting for a client

When I recruit as part of a client's business, the candidate information belongs to that client. The client decides how it's used, and their own privacy notice applies. I process it only on their behalf and following their instructions, and any talent pool I build for them remains theirs.

Why I use your information

• To reply to your enquiry and arrange a discovery call (my legitimate interest in responding to you).
• To agree and deliver services to clients, and to invoice (to carry out our contract).
• To keep business and tax records (a legal obligation).

I never sell your information, and I don't use it for marketing without your agreement.

How long I keep it

I keep enquiries for up to two years after our last contact, unless we go on to work together. Client and financial records are kept for six years, as required for tax purposes. Candidate information I hold for a client is returned to the client or deleted when our work together ends.

Who I share it with

Only where needed: for example, with a client when you apply for one of their roles, my email and IT providers, my booking provider (Calendly) when you book a call, my accountant, or where the law requires it.

Keeping it safe

I use secure, password-protected systems and only keep the information I need.

Your rights

You have the right to ask for a copy of the information I hold about you, to have it corrected or deleted, to object to or restrict how it's used, and to have it transferred. To use any of these rights, just email me. I'll respond within one month.

Complaints

If you're unhappy with how I've handled your information, please contact me first so I can put it right. You can also complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.